Case intake, deadline tracking, and mail triage tie up hours of staff time in many firms every day. bee-hub.ai provides AI employees that handle these tasks reliably, with every decision routed to an attorney for approval.
New matters need to be transferred from email, power of attorney, and intake calls into the practice management system: case caption, file number, opposing party, amount in dispute. Every new case starts from scratch.
Appeal, objection, and statute-of-limitations deadlines have to be pulled from documents, calculated correctly, and entered into the deadline calendar with a follow-up. One missed day is enough for a malpractice claim.
Briefs, court mail, and beA messages (Germany's electronic attorney mailbox) arrive daily and first need to be read, matched to the right case file, and forwarded to the responsible staff member, before any substantive work can even begin.
Questions about case status, hearing dates, or missing documents reach the firm by phone and email and interrupt the actual legal work, even though the answer is often already in the case file.
Bottlenecks specific to your workflow are included in the scope.
The agent prepares, you approve.
Opens the case file in the practice management system from engagement documents and the initial contact, enters parties, file number, and deadlines, and submits the result for review before the file goes active.
Reads deadlines from incoming documents, calculates when they expire according to the applicable rules, and creates the follow-up in the calendar; an attorney confirms the entry.
Matches incoming mail and beA messages to the right case file, flags time-sensitive matters, and marks them as priority, so the team only handles the substantive review.
Reviews routine questions about hearing dates or case status, drafts a reply from the case file content, and submits it for approval instead of interrupting the team's work.
Checks submitted documents for completeness against the checklist for that matter type and flags missing attachments to the responsible team before the brief is drafted.
Your own checks, exceptions and rules, built in like the standard.
Triage inboxes, route messages, prepare replies. Part of practically every digital employee.
Answers from your documents, with sources. A basic knowledge base is always included.
Eight specialist sparring partners (sales, purchasing, costing, controlling…) on your real numbers. An add-on for existing customers.
Open items, staged payment reminders, deadlines and follow-ups all tracked.
Internal AI chat on your data. Ask instead of search. Included with every digital employee.
bee-hub.ai handles the administrative work in your firm. Approval stays with you at every step.
30 minutes, one process from your business.