A digital employee captures incoming invoices, matches them against purchase orders and delivery notes, and prepares the account coding. Your team reviews and approves.
PDF by email, paper by mail, sometimes a photo from a supplier attached to a message. Every invoice has to be captured manually before it can even be checked.
Checking an invoice against a purchase order and delivery note means pulling three documents, comparing line items one by one, and flagging quantity or price discrepancies by hand.
Which general ledger account, which cost center, which tax rate applies to a given supplier often lives only in the head of one experienced staff member. If they're out, processing stalls.
Invoices sit in an inbox or on a desk until someone remembers to forward them. Early-payment discount windows close, and reminders start coming in.
There are surely spots in this process that are unique to you, where time is lost every day. Those are exactly the ones we take on.
The agent prepares, you approve.
Reads incoming invoices from an email inbox or scan and captures supplier, amount, line items, and invoice number as structured data in the system.
Automatically matches invoice line items against the purchase order and delivery note, and flags quantity or price discrepancies for your team to review.
Proposes the general ledger account, cost center, and tax rate based on the supplier and document type. Your accounting team accepts or corrects the suggestion.
Routes the checked invoice to the responsible approver and sends timely reminders for deadlines tied to early-payment discounts.
Tracks exactly where each invoice stands in the approval process, so nothing sits forgotten in an inbox and reminder notices are avoided.
The individual checks, exceptions and rules that apply only at your company, the digital employee handles them just the same. That is the tailored fit.
Your digital employee prepares every incoming invoice ready for decision. Approval stays with your team.
The agent logic is proven and always consistent. Your process, your checks, and your software landscape are mapped individually. You get the tailored suit, not something off the rack.
In 30 minutes, we'll show you the concrete leverage point in one of your processes.