An AI employee captures incoming invoices, matches them against purchase orders and delivery notes, and prepares the account coding. Your team reviews and approves.
PDF by email, paper by mail, sometimes a photo from a supplier attached to a message. Every invoice has to be captured manually before it can even be checked.
Checking an invoice against a purchase order and delivery note means pulling three documents, comparing line items one by one, and flagging quantity or price discrepancies by hand.
Which general ledger account, which cost center, which tax rate applies to a given supplier often lives only in the head of one experienced staff member. If they're out, processing stalls.
Invoices sit in an inbox or on a desk until someone remembers to forward them. Early-payment discount windows close, and reminders start coming in.
For lack of time, billed services, rates, and periods are often only spot-checked.
Bottlenecks specific to your workflow are included in the scope.
The agent prepares, you approve.
Reads incoming invoices from an email inbox or scan and captures supplier, amount, line items, and invoice number as structured data in the system.
Automatically matches invoice line items against the purchase order and delivery note, and flags quantity or price discrepancies for your team to review.
Proposes the general ledger account, cost center, and tax rate based on the supplier and document type. Your accounting team accepts or corrects the suggestion.
Routes the checked invoice to the responsible approver and sends timely reminders for deadlines tied to early-payment discounts.
Tracks exactly where each invoice stands in the approval process, so nothing sits forgotten in an inbox and reminder notices are avoided.
Checks invoices against contracts, rates, and service periods, and flags double billing and other discrepancies.
Your own checks, exceptions and rules, built in like the standard.
Your AI employee gets every incoming invoice ready for a decision. Approval stays with your team.
Proven agent logic, mapped individually: your process, your checks, your software landscape. Tailored, not off the rack.
30 minutes, one process from your business.